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Pelican Automation

Practical automation for small manufacturers

Give your team back the hours lost to repetitive office work

Pelican Automation helps small manufacturing companies in Baton Rouge and beyond streamline admin tasks with careful, human-reviewed workflows—not flashy AI promises.

Find your first automationTalk through a process

We focus on time saved for the people already doing the work—not replacing them. Every outbound email automation includes human review by default.

Start with one narrow process

Observe the task, time the baseline, build a small workflow, and compare before and after before you expand.

  1. 1Pick one task that repeats weekly and slows someone down.
  2. 2Measure the baseline so improvements are visible, not guessed.
  3. 3Ship a small automation your team can trust, then grow from proven results.

Office and admin work that quietly eats the week

Broad areas we hear about—not case studies. For step-by-step illustrations, see workflow examples below.

  • Quote & vendor follow-up

    Example: a purchasing clerk chases supplier quotes with repetitive reminder emails. We draft structured follow-ups for human review before anything sends.

  • Document routing & intake

    Example: POs, certificates, or job packets arrive in email and need sorting, naming, and filing. We reduce manual sorting without bypassing your checks.

  • Data cleanup between systems

    Example: copying order notes from one spreadsheet or ERP export into another weekly report. We automate the boring transfer and flag exceptions.

Illustrative workflow examples

What this looks like on a normal shop week

Concrete office and purchasing rhythms we often hear about—not past clients, deployed projects, testimonials, or case studies. Your tools, filenames, and fields may differ; we scope to what you actually use.

Not a product catalog. Examples show patterns we can build toward together. We do not claim every ERP, inbox, or spreadsheet is already wired in.
  • Open-quote follow-up drafts

    The everyday situation

    A buyer tracks outstanding quotes in a spreadsheet or ERP export. Every few days they scan rows with no reply and write nearly the same email: part number, request date, who they last contacted.

    What automation would do

    On a schedule you choose, the workflow reads the approved tracker (not a new system—we work from what you already maintain) and prepares one follow-up draft per open line, filled from those fields.

    Where you stay in control

    Nothing sends automatically. Drafts land in a review list or your outbox; you edit, skip, or approve each message.

    Useful outcome to measure

    Count quotes still open after one week, and note how long follow-up prep takes on sample days before and after.

  • Customer PO and email intake queue

    The everyday situation

    Customer POs and order confirmations land in a shared inbox as PDFs or pasted text. Someone re-types line items, checks ship-to against the account file, and hunts for missing rev levels or quantities.

    What automation would do

    Inbound messages and attachments are parsed into a review queue with a simple job summary: customer name, PO number, line count, and flags for missing or mismatched fields compared to rules you define.

    Where you stay in control

    No order is entered into production systems without a person clearing the queue. Flags are prompts for clerks—not approval of quality, price, or engineering decisions.

    Useful outcome to measure

    Track how often POs sit unlogged after 24 hours, and how many returns to the inbox happen because a field was missing on first pass.

  • Supplier late-delivery exception list

    The everyday situation

    Open purchase lines show promise dates in your PO log or sheet. Each morning someone filters for items past due, opens vendor threads, and builds a short “who to chase today” list by hand.

    What automation would do

    Compare today’s date to expected receipt dates in existing records and assemble a dated exception list: supplier, PO line, part, days late, and last note if one is on file.

    Where you stay in control

    The list is a briefing only. Your team decides who to call, whether to escalate, or whether to revise schedules—no vendor contact is sent on your behalf.

    Useful outcome to measure

    Log whether the exception list is produced daily without rebuild, and whether late lines are touched within your target window.

  • Production job-status digest

    The everyday situation

    Sales and front office ask “where’s job 1847?” while planners update the same job notes in a spreadsheet or lightweight MRP. People interrupt each other for summaries that already live in existing fields.

    What automation would do

    Once or twice daily, pull status fields you already record—work center, due date, hold reason, percent complete when you track it—and format a read-only digest grouped by job or customer.

    Where you stay in control

    Digest is internal information only. It does not reschedule work, release jobs, or change routings. Production and quality calls stay with your leads.

    Useful outcome to measure

    Count ad-hoc “status check” interruptions in a week, and whether the digest is opened or used before stand-up.

Outbound email stays human-reviewed by default across these patterns. We do not auto-send messages or make engineering, quality, or safety decisions for you.

How we work

No platform pitch deck. We pick one narrow process, prove value, and grow only when you are ready.

  1. 1

    Listen & observe

    We walk through the process with the person who does it—where data comes from, what can go wrong, and what “done” looks like.

  2. 2

    Time the baseline

    We capture how long the task takes today and how often it repeats, so later improvements are measured, not assumed.

  3. 3

    Build one workflow

    A focused automation with clear handoffs. Outbound messages stay human-reviewed unless you explicitly choose otherwise.

  4. 4

    Compare & expand

    We review before-and-after together. When the numbers and the team feel good, we tackle the next repetitive process.

Straightforward managed pricing

One clear monthly rate tied to the people covered in your plan. We agree scope and usage in writing first—no checkout on this site.

Managed automations & tools
Managed automations and workflow tools bundled within your agreed scope and usage—not sold per automation or as a separate setup fee.

Agreed rate

$50 per person-seat, per month

Each person-seat is someone named in your managed scope—such as a clerk, buyer, or planner who uses the automations we build and maintain. This is not a 50-person minimum or a one-automation add-on price.

  • Managed office/admin automations scoped and documented for your team
  • Workflow tools included when they fit the same written scope
  • Human review on outbound email by default
  • Person-seats match who is covered in your agreement—not a shop-size minimum
  • Third-party vendor tool costs called out in writing; separate unless scope includes them

Plans renew monthly at the agreed seat count unless we change scope together. We do not quote unlimited work, automatic cost savings, or bundled software resale on this page.

Talk through a processSee workflow examples

Frequently asked questions

Straight answers—no inflated ROI slides.

Is this about replacing people with AI?

No. We automate repetitive tasks so your existing team can focus on judgment, relationships, and production—not so you can cut headcount.

What kinds of companies do you work with?

Small manufacturing businesses—job shops, fabricators, and light industrial teams—where office work still depends on email, spreadsheets, and manual follow-up.

Do automated emails go out without a person checking them?

Not by default. Outbound email automations include human review unless you explicitly agree to a different pattern in scope.

How do you choose the first project?

Together. We look for a narrow, frequent task with a clear owner, measurable time cost, and low risk if we start small.

How is pricing structured?

Managed automations and workflow tools are $50 per person-seat, per month, within a scope and usage we agree in writing. A seat is someone covered by the plan—not a 50-person minimum and not a separate fee per automation or setup.

What about software subscriptions?

Third-party tool fees are separate from our monthly seat rate unless your written scope says otherwise. We call out those costs before build.

Where are you based?

Baton Rouge, Louisiana. We work locally and with manufacturers in the Gulf South who prefer plain language and practical timelines.

Find your first automation

Describe one repetitive office or admin task. We will reply with thoughtful questions—not a generic demo link.

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Service area
Baton Rouge and the Gulf South; remote discovery available.
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